Recruitment Enhancement Core (REC)

The Recruitment Enhancement Core (REC) is located in the Regulatory Support Center and is a unique service that helps ICTS investigators meet and exceed study recruitment targets. The REC takes responsibility for enhancing recruitment; university wide, by passing a steady stream of qualified participants to the PIs and study coordinators. REC staff also provide:

  • Assistance with creating comprehensive, strategic recruitment plans and approaches to maximize recruitment efforts for supported clinical trials.
  • Access to the Research Participant Registry (RPR) database, in which over 15,000 potential participants can be queried by study inclusion and exclusion criterion.
  • Assistance with development and strategic placement (on campus or in the community) of advertising, whether by print or electronic media.
  • Assistance with sponsors, both industry and government, to secure additional funds, when appropriate, to enhance the recruitment and advertising efforts on all trials.

The goal of the REC is to free up the time of PIs and study coordinators, so they can focus on consenting and enrolling participants, while recruitment specialists spend the time identifying interested, qualified participants. The REC delivers systematic, data-driven and strategic support to optimally recruit and retain eligible research participants (to include women and underrepresented minorities) while ensuring regulatory compliance and the highest ethical standards in participant recruitment.

REC Services & Tools

Levels of service are cumulative and include all lower level services.

  • Level 1 Services (Study Registration) – Level 1 services include referrals from the Research Participant Registry (RPR), posting at CenterWatch.com and on our Facebook Fanpage and Twitter sites, and flyer/poster development.
  • Level 2 Services (Media Development and Placement) – Level 2 services include development of print media ads, radio and TV ads (on/off campus and paid/free), IRB approval support for REC and sponsor generated ads, and email blast distribution.
  • Level 3 Services (Strategic Plan Development/Accountability) – Level 3 service include consultation on protocol feasibility, template language for regulatory preparation, strategic recruitment plan development and guidance, and recruitment plan accountability.
  • Level 4 Services (Strategic Plan Implementation) – Level 4 services include strategic plan implementation which includes patient chart reviews by engaged REC staff, potential participant pre-screening and referrals, creation and implementation of IRB approved pre-screening tools and/or scripts, monthly enrollment analysis, and referral network collaboration with targeted community medical professionals.
     

    * Level 4 services will be billed to the study. Please call for hourly rates*

    Additional ICTS Recruitment Resources

    Recruitment services provided through two additional cores are supported through the ICTS Just-In-Time Core Usage Funding program.  They include:

    ·   Community Based Recruitment 

    ·   Emergency Care Recruitment
    ·   Stroke Patient Recruitment

    Facilities and Other Resources

    For a description of REC and other ICTS resources, see the Tools and Resources page.

  • Contact Information

    REC Team

    Teresa Arb
    Manager
    arbt@wustl.edu

    Nesrine Kelly
    Administrative Coordinator
    nesrine.kelly@wustl.edu

    Shea Roesel-Wakeland
    Clinical Research Coordinator II
    roesels@wustl.edu

    Pechaz Clark
    Clinical Research Coordinator II
    p.clark@wustl.edu

    Brittany Depp, MA, CCRP
    Clinical Research Specialist
    deppb@wustl.edu